[MathSoc Council] Council Meeting October 16th

Catherine Sun vpa at mathsoc.uwaterloo.ca
Mon Oct 14 15:10:37 EDT 2013


Thank you Josh!
Do you mind adding Amy's WaterlooWorks update to the agenda? Either before
we ratify new councillors or after.
Thanks!

Best,
Catherine (Nan) Sun
Vice-President, Academics
Mathematics Society <http://mathsoc.uwaterloo.ca/>*, *Fall 2013


On Mon, Oct 14, 2013 at 2:39 PM, Josh T <draconicdarkness at gmail.com> wrote:

> According to Robert's Rules of Order, if we adopt an agenda we must follow
> it because to deviate from it we need to suspend the rules. Since we have a
> presentation at 6 with some indeterminate amount of time between that
> presentation finishing up and the presentation at 7, I think it would be
> counter productive to commit to an order because that will lead to
> confusion.
>
> However, the current things are to be discussed at the meeting in some
> order (currently sorted by FIFO)
>
>    1. Minutes
>    2. Ratification of new Councillors
>    3. SSO Presentation w/ Jeff Henry (About 7)
>    4. CSC Budget Update
>    5. Election Procedure Policy Change
>    6. Feds Fee Reduction Presentation w/ Sacha
>    7. WatelooWorks Presentation w/ Amy Woroch (About 6)
>    8. Clubs Policy?
>
> I shall sort these items (and take a look at clubs policy when I get the
> chance to) in some order which I will hope that minimizes wasting our
> presenters' and councilors' time.
>
>
> Josh
>
>
> On 14 October 2013 13:25, Dominik Chłobowski <dchlobow at csclub.uwaterloo.ca
> > wrote:
>
>> Alright, after some discussion with Darcy, I have some detail to include
>> on my request.
>>
>> I think a decision has to be made between the following two sides:
>> 1. Allow club presidents to be non-voting members.
>> 2. Clarify Clubs Policy 6.2.5 to state that club
>> presidents/representatives are only expected(/sponsored) to speak toward
>> motions concerning the club.
>>
>> By the way, Josh, is there an Agenda? I'd like to know if CSC's budget
>> changes are to be discussed at this meeting.
>>
>> Thank you,
>> Dominik Chłobowski
>> Treasurer, CSC
>>
>>
>> 2013/10/14 Darcy Alemany <dtaleman at uwaterloo.ca>
>>
>>> Sorry, ignore that last message, I misread the definition.
>>>
>>>
>>> On Mon, Oct 14, 2013 at 12:44 PM, Darcy Alemany <dtaleman at uwaterloo.ca>wrote:
>>>
>>>> According to the bylaws, the definition of a voting member includes
>>>> "The President of any society recognized by the Federation, or their
>>>> respective designates." The word 'designates' involves some sort of
>>>> appointment or official designation, so in my understanding it doesn't
>>>> follow that non-President club execs become non-voting members in the
>>>> President's absence unless the President says otherwise. Rather, it's the
>>>> opposite: non-President execs of clubs are not members of Council, even in
>>>> the President's absence, unless the President specifically designates them
>>>> or they are a member for some other reason.
>>>>
>>>>
>>>>
>>>>
>>>> On Mon, Oct 14, 2013 at 12:06 PM, Dominik Chłobowski <
>>>> dchlobow at csclub.uwaterloo.ca> wrote:
>>>>
>>>>> Incorrect. When the president of a club is not attending, another exec
>>>>> of the club attending automatically has all of the president's speaking
>>>>> rights, unless the president has requested otherwise.
>>>>>
>>>>> Now please resolve the ambiguity/contradiction in the policies/bylaws
>>>>> where club presidents are suggested to have speaking rights, but are not
>>>>> listed as non-voting members.
>>>>>
>>>>> Thank you,
>>>>> Dominik Chłobowski
>>>>> Treasurer, CSC
>>>>>
>>>>>
>>>>> 2013/10/14 Josh <speaker at mathsoc.uwaterloo.ca>
>>>>>
>>>>>> I believe "council members" includes club presidents (which are part
>>>>>> of council as non-voting members) but not club vice presidents, but that
>>>>>> doesn't mean that they can't come (they just don't have speaking rights,
>>>>>> but can speak if someone with speaking rights sponsor them to speak).
>>>>>>
>>>>>> @Cathrine: That seems like a very valid reason to make the meeting
>>>>>> start at 6:00 instead of 6:15. Everybody please consider this the proper
>>>>>> notice that the meeting will start at 6.
>>>>>>
>>>>>>
>>>>>> On 13 October 2013 22:07, UW - Bioinformatics Club <
>>>>>> bic.uwaterloo.ca at gmail.com> wrote:
>>>>>>
>>>>>>> Hi Josh,
>>>>>>>
>>>>>>> Does "Council members" include club execs (like VP Finance or
>>>>>>> presidents of clubs)?
>>>>>>>
>>>>>>> Shadrielle
>>>>>>> Co-President
>>>>>>>
>>>>>>>
>>>>>>> On Sun, Oct 13, 2013 at 5:48 PM, Josh <speaker at mathsoc.uwaterloo.ca>wrote:
>>>>>>>
>>>>>>>> Greetings Council,
>>>>>>>>
>>>>>>>> There will be a council meeting on Wednesday, October 16th, 2013 in
>>>>>>>> M3 4001 starting at 6:15 PM. Jeff Henry, the manager of student development
>>>>>>>> in the Student Success Office, will be attending the meeting sometime
>>>>>>>> between 6:45 and 7:00 to give an update and would like to hear from our
>>>>>>>> councilors regarding matters pertaining to uWaterloo's student leadership
>>>>>>>> strategies. Hopefully we can get most of the meeting done before he arrives
>>>>>>>> in the interest of not having the meeting run too late since apparently
>>>>>>>> sleep is a valuable commodity.
>>>>>>>>
>>>>>>>> For all the first-year representatives, congratulations on winning
>>>>>>>> the election and hopefully you have not been scared away by the budget
>>>>>>>> meeting if you attended it. If you are lost as to how council works, such
>>>>>>>> as the language employed and procedure, I will be doing a Q&A session which
>>>>>>>> should hopefully get you oriented in the room starting at 6. Other council
>>>>>>>> members are welcome to attend if they would like a refresher or mock me in
>>>>>>>> the event I make a mistake (No, don't actually, but please correct me).
>>>>>>>>
>>>>>>>> I would like to apologize if people expected a TL;DR because I tend
>>>>>>>> to make the meeting notice contain a lot of flair. I have been hit by a
>>>>>>>> writer's block and I didn't want to confuse our new councilors with strange
>>>>>>>> language. (Stranger than usual, I mean).
>>>>>>>>
>>>>>>>> Regards,
>>>>>>>> Joshua Tsai
>>>>>>>> Speaker
>>>>>>>>
>>>>>>>> _______________________________________________
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>>>>>>>> Council at mathsoc.uwaterloo.ca
>>>>>>>>
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>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> UW Bioinformatics Club
>>>>>>>
>>>>>>> If you wish to be removed from this mailing list, or know of someone
>>>>>>> who would like to join the club, feel free to e-mail us back.
>>>>>>>
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>>>>>>>
>>>>>>>
>>>>>>
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>>>>>
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>
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