[MathSoc Council] Operations Policy Changes

Jeremy Roman jbroman at uwaterloo.ca
Tue Feb 4 13:53:36 EST 2014


Questions inline.


On Tue, Feb 4, 2014 at 8:37 AM, Ty Rozak <vpo at mathsoc.uwaterloo.ca> wrote:

> Hello Council,
>
> Attached are two policy changes I am going to bring to tomorrow's meeting.
> They concern:
>
>    - Policy 3 - Lounge and Hallway Bookings
>    - Policy 4 - Equipment Bookings
>
>
> This is a first of a series of changes I am planning to make to bring our
> policies up to date on how MathSoc actually operates and to try and be a
> bit more clear with what it is we do.
>
> The major changes are summarized below.
>
> Policy 3 - Lounge and Hallway Bookings
>
> 1) Added in limits for *external organizations* (3 bookings for the Comfy
> and CnD combined per term and 5 for the     hallway per term)
>
>    - Rationale: MathSoc is here to serve Math students, not Feds clubs or
>    other organizations. Limiting the number of times that non MathSoc clubs
>    can book MathSoc space will result in better choices for MathSoc clubs,
>    directors and affiliates.
>
> Has this been a problem in the past? Is this solving a real or
hypothetical problem?

Would an amendment to say something to the effect of "or at the discretion
of the Executive Board" be friendly?


> 2) Added in a late policy for space
>
>    - Rationale: When people don't show up for their bookings (especially
>    hallways) it creates unnecesary work for the VPO and there should be some
>    sort of consequence for not using the system properly.  This basically is
>    in line with our other consequence that is already in place for cleaning
>    and damage of equipment.
>
> What work does this create relative to the club showing up? Has this been
a problem in the past?


> Policy 4 - Equipment Bookings
>
> 1) Changed groups who can book equipment.
>
>    - Rationale: This is largely just a consistency change. We are making
>    the same rules apply to both space and equipment.
>
> 2) Added in a booking limit like the Space limit above. 5 equipment
> bookings (shared between equipment, i.e. 3 projector bookings + 2 cotton
> candy = 5 total uses and no more for the term)
>
>    - Rationale: Same as above, more choice.
>
>
Same questions as for Policy 3.


> If you have any questions about these changes, please feel free to email
> me back.
>
> Thank you,
>
> Ty Rozak
> Vice President, Operations - Winter 2014
> Mathematics Society, University of Waterloo
>
>
> _______________________________________________
> Council mailing list
> Council at mathsoc.uwaterloo.ca
> http://mail-stanton.mathsoc.uwaterloo.ca/cgi-bin/mailman/listinfo/council
>
>


-- 
Jeremy Roman
CS Representative, MathSoc Council
University of Waterloo
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