[MathSoc Council] MOU for recognition of WiCS Undergrad

Shale Craig shalecraig at gmail.com
Thu Nov 27 06:08:43 EST 2014

Hey Council!

S14-council approved a MOU associated with the thread below in ~July,
but it looks like it never made it's way on to the Mathsoc documents

Can it please be added to the site?


[0] http://mathsoc.uwaterloo.ca/council/documents
[1] It's really hard to find gifs of pink ties, but I would've put one
in this comment. Check out some[2] links[3] as consolation.
[2] http://bit.ly/IqT6zt
[3] http://media.giphy.com/media/IamVbgZIHSkVy/giphy.gif

On Wed, Jul 23, 2014 at 2:23 PM, Elana Hashman <ehashman at uwaterloo.ca> wrote:
> Hi all,
> I have made your suggested changes and attached a new draft. (In
> particular, I bolded 3.1.2 (e): **Events funded by the Mathematics Society
> must be open to all undergraduate math students.**) Please review it at
> your convenience and let me know if I should change anything else.
> I have not yet modified the dates for the agreement's validity, because I
> would like to discuss this a bit further and also get more opinions from
> current Councillors' opinions on this at the upcoming meeting.
> As a WiCS representative, I would be concerned about signing an MOU with a
> shorter length. We want our primary focus in the upcoming terms to be
> growth and operations, and we particularly want to focus efforts on
> engaging the new frosh who will be on campus F14 and W15. By setting an
> expiry date in Winter, we will have to shift our focus from running events
> that term to renegotiating a contract and learning to operate under a new
> and potentially very different MathSoc framework; my concern is that this
> would discourage collaboration between us because WiCS will want to avoid
> the issue of new, additional red tape. I think the Spring term is a better
> time for new negotiations and policy changes because there are less
> students on campus and so we focus more of our efforts on planning for the
> upcoming year, which would be ideal for making these changes. So while I
> think the policy changes are important, I want them to be compatible with
> WiCS' schedule and I don't want them to interfere with our primary goals,
> and I think we'd be introducing risk if we set the agreement expiry for the
> end of W15.
> For what it's worth, I have never seen MathSoc sign a MOU with a term of
> less than one year; any less than that is usually considered undesirable
> because the administrative overhead of renegotiating more often is too
> high.
> Again, thanks for your feedback! Looking forward to further discussion and
> bringing this to Council.
> - e
> On 2014-07-22 15:46, Ty Rozak wrote:
>> Tristan:
>> Thank you, this is exactly the information I was looking for.
>> I will second idea of the Winter 2014 end date and will also note that if
>> something comes up even sooner both parties can agree to terminate the
>> agreement.
>> Elana:
>> Thanks for answering my questions. Since my guess is that the space
>> search will go well into the Fall, I am happy to discuss space when I
>> return to my role as VPO.
>> As for the support, it might be better to be a little more verbose about
>> what resources you were looking for. For example, the Orientation MOU
>> has:
>>> a. Photocopier codes;
>>> b. Keys for offices/storage spaces;
>>> c. Mailbox space;
>> That way there won't be ambiguity. For example, I might have considered
>> photocopying a monetary expense instead of non-monetary since we would be
>> paying for it.
>> I think MathSoc should definitely be considering this, and we can provide
>> support that WiCS hasn't had before.
>> My last, and probably most important, concern is that MathSoc money
>> should only be providing support, resources and funding to things that
>> directly impact ALL UNDERGRADS. I have heard from several people that
>> this has not been the case from WiCS in the past and just want to make
>> sure we are serving our mandate. It reads pretty much this way now, but
>> Council should be extra conscious of this while discussing the MOU.
>> Thank you,
>> Ty Rozak
>>> Subject: Re: [MathSoc Council] MOU for recognition of WiCS Undergrad
>>> From: twmpotte at uwaterloo.ca
>>> Date: Tue, 22 Jul 2014 15:28:52 -0400
>>> To: ehashman at uwaterloo.ca; tyrozak at outlook.com;
>>> council at mathsoc.uwaterloo.ca
>>> Hello Elana and Ty,
>>> tl:dr This is the best way of doing this right now; a better, more
>>> permanent, way will be available towards the end (or after) the Fall
>>> term. I recommend considering this proposal as it has merit in the
>>> current system, but investigate making the re-evaluation date a semester
>>> sooner so they can be added to the new way sooner rather than later.
>>> Longer answer:
>>> The Policy Committee doesn't currently have any official policy or
>>> constitutions written, so this is currently the only/best way of doing
>>> this. I think that given how we are making WiMugrad and others more
>>> independent in the future (as organizations instead of committees),
>>> WiCSugrad could still fit into this category (much like how the CSC is a
>>> MathSoc club) when it is created.
>>> Keeping in mind that this seems to be something Elana wants done this
>>> semester (and the Policy Committee won't be done till the end of Fall), I
>>> would like to recommend that council consider making this available for
>>> appeal sometime sooner than the end of Spring 2015 (so that WiCSugrad can
>>> be added more consistently in the Winter term; perhaps make the end date
>>> at the end of Winter term so that WiCSugrad can have an MOU and hash this
>>> out during the Winter semester?). This will allow uniformity when
>>> WiMugrad stops being a committee, and could give them greater access to
>>> MathSoc services.
>>> This is definitely something that needs to be investigated more deeply,
>>> and how we handle the addition of new entities to MathSoc should be
>>> standardized in some way other than collections of MOU's which can become
>>> hard to track (especially given the high turnover of student societies).
>>> We will definitely be looking at this and how it fits with the future
>>> changes to our internal standing committees, but unfortunately that will
>>> take time.
>>> Thanks,
>>> Tristan (Chair of the Policy Committee)
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