[MathSoc Council] MOU for recognition of WiCS Undergrad
shalecraig at gmail.com
Thu Nov 27 06:08:43 EST 2014
S14-council approved a MOU associated with the thread below in ~July,
but it looks like it never made it's way on to the Mathsoc documents
Can it please be added to the site?
 It's really hard to find gifs of pink ties, but I would've put one
in this comment. Check out some links as consolation.
On Wed, Jul 23, 2014 at 2:23 PM, Elana Hashman <ehashman at uwaterloo.ca> wrote:
> Hi all,
> I have made your suggested changes and attached a new draft. (In
> particular, I bolded 3.1.2 (e): **Events funded by the Mathematics Society
> must be open to all undergraduate math students.**) Please review it at
> your convenience and let me know if I should change anything else.
> I have not yet modified the dates for the agreement's validity, because I
> would like to discuss this a bit further and also get more opinions from
> current Councillors' opinions on this at the upcoming meeting.
> As a WiCS representative, I would be concerned about signing an MOU with a
> shorter length. We want our primary focus in the upcoming terms to be
> growth and operations, and we particularly want to focus efforts on
> engaging the new frosh who will be on campus F14 and W15. By setting an
> expiry date in Winter, we will have to shift our focus from running events
> that term to renegotiating a contract and learning to operate under a new
> and potentially very different MathSoc framework; my concern is that this
> would discourage collaboration between us because WiCS will want to avoid
> the issue of new, additional red tape. I think the Spring term is a better
> time for new negotiations and policy changes because there are less
> students on campus and so we focus more of our efforts on planning for the
> upcoming year, which would be ideal for making these changes. So while I
> think the policy changes are important, I want them to be compatible with
> WiCS' schedule and I don't want them to interfere with our primary goals,
> and I think we'd be introducing risk if we set the agreement expiry for the
> end of W15.
> For what it's worth, I have never seen MathSoc sign a MOU with a term of
> less than one year; any less than that is usually considered undesirable
> because the administrative overhead of renegotiating more often is too
> Again, thanks for your feedback! Looking forward to further discussion and
> bringing this to Council.
> - e
> On 2014-07-22 15:46, Ty Rozak wrote:
>> Thank you, this is exactly the information I was looking for.
>> I will second idea of the Winter 2014 end date and will also note that if
>> something comes up even sooner both parties can agree to terminate the
>> Thanks for answering my questions. Since my guess is that the space
>> search will go well into the Fall, I am happy to discuss space when I
>> return to my role as VPO.
>> As for the support, it might be better to be a little more verbose about
>> what resources you were looking for. For example, the Orientation MOU
>>> a. Photocopier codes;
>>> b. Keys for offices/storage spaces;
>>> c. Mailbox space;
>> That way there won't be ambiguity. For example, I might have considered
>> photocopying a monetary expense instead of non-monetary since we would be
>> paying for it.
>> I think MathSoc should definitely be considering this, and we can provide
>> support that WiCS hasn't had before.
>> My last, and probably most important, concern is that MathSoc money
>> should only be providing support, resources and funding to things that
>> directly impact ALL UNDERGRADS. I have heard from several people that
>> this has not been the case from WiCS in the past and just want to make
>> sure we are serving our mandate. It reads pretty much this way now, but
>> Council should be extra conscious of this while discussing the MOU.
>> Thank you,
>> Ty Rozak
>>> Subject: Re: [MathSoc Council] MOU for recognition of WiCS Undergrad
>>> From: twmpotte at uwaterloo.ca
>>> Date: Tue, 22 Jul 2014 15:28:52 -0400
>>> To: ehashman at uwaterloo.ca; tyrozak at outlook.com;
>>> council at mathsoc.uwaterloo.ca
>>> Hello Elana and Ty,
>>> tl:dr This is the best way of doing this right now; a better, more
>>> permanent, way will be available towards the end (or after) the Fall
>>> term. I recommend considering this proposal as it has merit in the
>>> current system, but investigate making the re-evaluation date a semester
>>> sooner so they can be added to the new way sooner rather than later.
>>> Longer answer:
>>> The Policy Committee doesn't currently have any official policy or
>>> constitutions written, so this is currently the only/best way of doing
>>> this. I think that given how we are making WiMugrad and others more
>>> independent in the future (as organizations instead of committees),
>>> WiCSugrad could still fit into this category (much like how the CSC is a
>>> MathSoc club) when it is created.
>>> Keeping in mind that this seems to be something Elana wants done this
>>> semester (and the Policy Committee won't be done till the end of Fall), I
>>> would like to recommend that council consider making this available for
>>> appeal sometime sooner than the end of Spring 2015 (so that WiCSugrad can
>>> be added more consistently in the Winter term; perhaps make the end date
>>> at the end of Winter term so that WiCSugrad can have an MOU and hash this
>>> out during the Winter semester?). This will allow uniformity when
>>> WiMugrad stops being a committee, and could give them greater access to
>>> MathSoc services.
>>> This is definitely something that needs to be investigated more deeply,
>>> and how we handle the addition of new entities to MathSoc should be
>>> standardized in some way other than collections of MOU's which can become
>>> hard to track (especially given the high turnover of student societies).
>>> We will definitely be looking at this and how it fits with the future
>>> changes to our internal standing committees, but unfortunately that will
>>> take time.
>>> Tristan (Chair of the Policy Committee)
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